HR & People Operations

HR documents your global team
can actually read

Employee handbooks, offer letters, training decks, and policy updates — translated accurately and consistently across all 73 languages, with every layout and table preserved.

Why people teams choose Vernacia

Same policy. Every language.

Formatting perfectly preserved

Employee handbooks, policy PDFs, and PowerPoint onboarding decks translate with layouts, headers, bullet points, and tables intact — no reformatting required.

Consistent HR terminology

Custom glossary enforces exact renderings — "notice period," "variable pay," "ESOP vesting" — so every employee in every country reads the same policy language.

GDPR & DPDP compliant

Employee data processed under strict GDPR and India DPDP Act 2023 requirements. DPA available for HR teams managing cross-border people data.

Bulk operations for global rollouts

Upload an entire policy update in one batch. API access lets HRIS systems trigger translations automatically when documents are updated.

How it works

From upload to download in four steps

Upload

Policy or handbook

Translate

AI, any language pair

Review

Optional approval step

Download

Same format, ready to roll out

Built for HR

Capabilities mapped to your rollouts

Employee handbooks & onboarding materials

Translate full handbooks with multi-column layouts, diagrams, and callout boxes preserved. New joiners in every country get the same experience.

Offer letters & employment contracts

DOCX contracts translated with precise legal and compensation terminology. Bilingual companion mode for dual-language signing where required.

Training materials & LMS content

PPTX decks, PDF workbooks, and XLSX assessment sheets translated and ready for upload to Workday, SuccessFactors, Cornerstone, or any LMS.

Global policy rollouts

Benefits updates, PTO policies, code of conduct amendments — translated into all branch languages and delivered in hours, not weeks.

Compliance & privacy

Security your CHRO will approve

Employee data is your most sensitive data. Vernacia processes it under the same encryption, access controls, and deletion guarantees used by legal and finance teams.

Request a DPA
GDPR Article 28 DPA available
India DPDP Act 2023 compliant
Employee data never used for model training
TLS 1.3 in transit, AES-256 at rest
Auto-deletion after 30 days
Data residency: ap-south-1 (Mumbai, India)

Use cases

How people teams use Vernacia

120

page handbook translated into 8 languages overnight

400

employees onboarded post-acquisition within 48 hours

14

languages for a single compensation policy update

Illustrative examples based on typical use cases, not measured customer results.

Global onboarding programme

For example, a 10,000-employee tech firm rolling out a new onboarding programme could translate a 120-page handbook into 8 languages overnight — local HR teams review via companion mode, then upload final clean versions to Workday the next morning.

Compensation policy update

For example, a multinational's total rewards team revising salary bands and variable pay structures could translate the updated policy DOCX into 14 languages, each with identical terminology for "base salary," "target bonus," and "ESOP grant."

Compliance training rollout

For example, a financial services firm launching a mandatory anti-bribery training module could translate 40 slides into Japanese, Korean, and Mandarin via API, with translated files sent directly to the LMS via webhook.

Cross-border acquisition people integration

For example, post-acquisition HR teams aligning 400 employees across Germany and India could translate and distribute benefits guides, PF/EPF explainers, and leave policies within 48 hours of deal close.

Ready to scale your global people ops?

Talk to our Enterprise team about firm-wide licensing, HRIS integration, and a pilot with your HR documents.

See pricing

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